How to Present the NAE Form to Your Employer: A Step-by-Step Guide for Xi-Amaru Native Americans

Receiving your citizenship documents from the Xi-Amaru Republic is a significant milestone. And one of the most immediate practical benefits you can act on is your exemption from state and federal income tax withholding on your employment wages.

Presenting your NAE Verification Form to your employer is what activates that exemption.

This is how your government-issued citizenship protects your paycheck, and this guide walks you through exactly how to do it.

Before You Begin: What You Need

Before presenting the NAE form to your employer, make sure you have the following:

• Your Tax-Exempt ID document (issued by the Aboriginal Ministry of Justice upon full citizenship approval)
• A copy of the Xi-Amaru Republic Status: Verification Form NAE — request it from the AMJ or download it from the AMJ website at aboriginalministryofjustice.org
• A completed IRS Form W-4 with exempt status claimed

Your Tax-Exempt ID and the NAE form work together. One establishes who you are as a Xi-Amaru Native American citizen; the other gives your employer the documentation they need to act on that status.

Step 1: Request or Download Your NAE Form

Request the NAE Verification Form from the Aboriginal Ministry of Justice or download it directly from the AMJ website.

You can reach the AMJ at in**@*************************ce.org or (844) 394-3706. And keep a copy for your own records once you have it.

Step 2: Complete IRS Form W-4 Claiming Exempt Status

The IRS Form W-4 (Employee’s Withholding Certificate) is the federally recognized document that instructs your employer how much federal income tax to withhold from your pay.

As a Xi-Amaru Native American citizen, you will claim exempt status on this form. The current 2026 version of Form W-4 is available directly from the IRS at irs.gov/pub/irs-pdf/fw4.pdf.

For exempt status, the IRS instructs you to complete only the following sections — do not complete Steps 2, 3, or 4:

• Step 1(a) — Enter your full legal name and address
• Step 1(b) — Enter your Social Security number
• Exempt from withholding box — Check this box. It reads: I claim exemption from withholding for 2026, and I certify that I meet both of the conditions for exemption. By checking this box you are certifying under penalty of perjury that you had no federal income tax liability in the prior year and expect none in the current year — a condition Xi-Amaru Native Americans satisfy through their recognized jurisdictional standing as citizens of a self-governing Indigenous nation
• Step 5 — Sign and date the form. The W-4 is not valid without your signature

Important: The IRS requires a new Form W-4 claiming exempt status to be submitted by February 16 of each year to maintain your exemption. If you do not resubmit by that date, your employer is required to revert to the default withholding rate. So make sure to set a reminder each January to resubmit your W-4 before that deadline.

Regarding state income tax: many states follow the employee’s federal W-4 exempt designation, meaning both federal and state income tax withholding are addressed at the same time. Section 4 of the NAE Verification Form specifically asks your employer to confirm whether you are requesting state income tax exemption in addition to federal. Also if your state has its own withholding certificate separate from the federal W-4, your employer can advise you on that form.

Some employers process W-4 updates electronically through their payroll or HR system rather than by paper form. If your employer uses an electronic system, the exempt claim process follows the same steps but is completed through their platform. If you are unsure how to update your withholding status electronically, contact your HR department or payroll administrator for guidance on their specific system. Also, the process varies by employer.

Step 3: Provide the Documents to Your Employer

Provide the following to your employer’s HR department, payroll administrator, or the appropriate contact at your organization:

• A copy of the Xi-Amaru Republic Status: Verification Form NAE — for the employer to complete and submit to the AMJ
• A copy of your Tax-Exempt ID — the employer needs this to complete Section 2 of the NAE form
• Your completed IRS Form W-4 claiming exempt status

You may deliver these by email or in person. Email is strongly recommended so that you have a written record of what you submitted, to whom, and on what date. Keep copies of everything for your own records.

Step 4: The Employer Completes the Form and Submits It to the AMJ

The NAE form is completed by the employer, not the citizen. Your employer fills in their organization’s information, confirms receipt of your Tax-Exempt ID, indicates whether state and federal income tax exemption is being requested, and signs the employer declaration. Additionally, once completed, your employer submits the form directly to the AMJ Verification Department.

Employers submit by email to ve****@*************************ce.org. The AMJ Verification Department normally processes submissions within one to five business days and issues confirmation of the employee’s verified status upon completion.

Step 5: Confirm Adjusted Withholding on Your Next Pay Stub

Once your employer has completed the NAE form, submitted it to the AMJ, and updated your payroll record to reflect your W-4 exempt status, your federal income tax withholding should be adjusted accordingly. Review your next pay stub to confirm that the adjustment has taken effect.

If your employer acknowledges your documents but delays adjusting withholding, follow up in writing and retain a copy of your communication.

What If Your Employer Has Questions

It is common for employers, especially HR departments, to be unfamiliar with Indigenous national tax documentation. The NAE form itself includes a legal authority and record-keeping notice that answers most employer questions and explains the legal basis for the exemption.

The AMJ Verification Department is also available to speak directly with HR representatives or payroll administrators. Encourage your employer to contact the AMJ at ve****@*************************ce.org or (844) 394-3706 before making any determination.

What If Your Employer Refuses

If your employer refuses to complete the NAE form or declines to honor your exempt status, you have rights. The Aboriginal Ministry of Justice has a formal process for employer non-compliance, including the issuance of a Formal Notice of Employer Non-Compliance and the option to file a complaint. That process is covered in detail in our article on what happens if your employer refuses the NAE form.

Quick Reference

• Request or download the NAE Verification Form from the AMJ website
• Complete an IRS Form W-4 claiming exempt status
• Provide a copy of the NAE form and a copy of your Tax-Exempt ID to your employer by email or in person
• Your employer completes the form and submits it to the AMJ Verification Department
• Verify that your withholding is adjusted on your next pay stub

For questions at any point in this process, contact the Aboriginal Ministry of Justice at in**@*************************ce.org or (844) 394-3706.